Exp19_Access_Ch2_Cap – Metropolitan Zoo 1.0
The Metropolitan Zoo tracks its animal data in Excel. The organization decides to use a database to organize the data about the animals, their trainers, and the animal exhibits. In this project, you will open an existing database and create a new table. You will import an Excel file containing information about the animals, and query the database to determine which animals need a checkup. You will also create a query to obtain a listing of the animals in each exhibit.
Start Access. Open the downloaded Access file namedExp19_Access_Ch2_Cap_Zoo.accdb. Grader has automatically added your last name to the beginning of the filename. Save the file to the location where you are storing your files.
Create a new table in Design view. Add the field nameExhibitIDwith theAutoNumber Data Type. Add the captionExhibit ID. Set theExhibitIDfield as the primary key for the table. Save the table using the nameE.
Add the following fields and set their field properties as shown:
Field Size Property
Switch to Datasheet view and save the table. Add the following records, letting Access assign the Exhibit ID:
Close the table.
Import the downloadedZoo.xlsxworkbook as a new table in the current database. Using the Import Spreadsheet Wizard, specify that the first row contains column headings, set theAnimalID fieldto be indexed with no duplicates, and set theAnimalID fieldas the primary key. Import the table with the nameAnimalsand do not save the import steps.
View the Animals table in Design view, and change the field size for the AnimalID field toLong Integer. Change the field sizes for the ExhibitID and TrainerID fields toLong Integer. Save the table. ClickYesin the dialog box indicating that some data may be lost. Close the table.
Begin establishing relationships in the database by adding theAnimals,Exhibits, and Trainerstables to the Relationships window. Close the Show Table dialog box. Resize the field lists so that all fields display. Create a one-to-many relationship between theExhibitID fieldin the Exhibits table and theExhibitID fieldin the Animals table, enforcing Referential Integrity. Select the option to cascade update the related fields.
Create a one-to-many relationship between theTrainerID fieldin the Trainers table and theTrainerID fieldin the Animals table, enforcing Referential Integrity. Select the option to cascade update the related fields. Save and close the Relationships window.
Create a query using theSimple Query Wizard. From the Animals table, add theAnimalID, AnimalType, andDateOfLastCheckup fields(in that order). Ensure the query is a Detail query. Name the queryCheckup Listand finish the wizard.
View the query in Design view, and then set the criteria for the DateOfLastCheckup field so that only animals whose last checkup was before1/1/2022are displayed.
Sort the query in ascending order by the DateOfLastCheckup field. Save the query. Run the query, and then close the query.
Create a new query in Design view. Add theAnimals, Exhibits, andTrainerstables to the query design window. Add the following fields to the query (in this order):
Set The Americasas the criteria for the ExhibitName field and sort the query in ascending order by Origin. Run the query, and save the query asAmericas Exhibit. Close the query.
Copy theAmericas Exhibitquery in the Navigation Pane and paste it with the nameAsian Exhibit. Modify the query in Design view to replaceThe AmericaswithAsia. Run the query, save the query, and close the query.
Close all database objects. Close the database and then exit Access. Submit the database as directed.
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